Coworking & Managed Office
Billing Software — Multi-Location
DeskOS invoices. FastFee collects the invoices. When a tenant is 15 days overdue on desk rent or CAM, FastFee's recovery engine runs — not just another invoice reminder. Handles the full hierarchy from company group to individual seat, across multiple locations and legal entities.
Company → Location → Legal Entity → Floor → Cabin/Desk → Contract → Rent + CAM + Utilities + GST → AutoPay → Bank Reconciliation → Tally/Zoho → Recovery
DeskOS tells you ₹3.2L is pending. FastFee works to collect the ₹3.2L.
DeskOS can raise 700 invoices in one click and shows location-wise outstanding with aging buckets. The gap is what happens after invoice: automated mandate debits, WhatsApp follow-up on Day 1/3/7, promise-to-pay tracking, partial payment recording, and escalation workflows. FastFee is the collection and reconciliation layer that sits on top of — or alongside — your operations platform.
Full Managed Office Collection Hierarchy
Every step from entity setup to overdue recovery — in one connected system.
All Charge Heads in One Bill
Fixed monthly charge per desk, hot seat, private cabin, team room, or managed floor. Annual escalation clause supported.
Common area maintenance levy — housekeeping, security, common electricity, HVAC, lifts. Area-proportional or flat per tenant.
Sub-metered per cabin or suite. Monthly billing from meter reading. Shared utility split by floor or area.
Pass-based or hourly meeting room charges — monthly credit allocation or pay-per-use billing.
Dedicated bandwidth, IP telephony, printing quota, server rack access — billed as line items.
CGST + SGST or IGST based on tenant location. Auto-applied per legal entity's GST registration.
Tracked separately from recurring billing. Refundable on exit, adjusted against outstanding balance.
Move-in charges, signage fees, parking, locker rental — as separate invoice line items.
Multi-Location Consolidated Collections
Managed office operators running 3–50+ locations need HQ-level visibility — not location managers emailing spreadsheets. FastFee consolidates collection, aging, and recovery across all locations under one group login.
Consolidated collection dashboard
Total GMV, collected, outstanding, and overdue aging across all locations — in one view. Filter by city, legal entity, or location.
Location-wise aging report
30/60/90+ days overdue per location. Which centre has the worst recovery rate? Prioritise team effort accordingly.
Legal entity separation
Different GST registrations or companies per location? Each entity has its own invoice series, bank account, and ledger. Group view consolidates.
Enterprise tenant billing
Corporate clients occupying multiple cabins or an entire floor: one consolidated invoice to their accounts team, with itemised breakdown per unit.
Centre-wise P&L view
Collections manager and CFO see rent collected vs billed, CAM recovered, outstanding aging, and monthly recovery rate per centre.
Managed Office Enterprise Contracts
Enterprise tenants taking a managed floor or multi-cabin suite have different contract structures — lock-in clauses, escalation schedules, dedicated billing contacts, CAM caps. FastFee handles the billing complexity enterprise tenants require.
Entire floor or managed suite billed as a single contract with consolidated invoice to the corporate accounts team. Multiple cost centres supported.
Configurable % increase per contract year (e.g. 5–10% p.a.). FastFee auto-adjusts the recurring bill on the anniversary date.
Minimum commitment period tracked per contract. Notice period calculations for exit billing and deposit refund timeline.
Invoice to the company (not individual), with company PAN, GSTIN, billing address, and authorised signatory fields.
Annual CAM true-up: actual maintenance cost vs. estimated CAM charged. Surplus refunded or deficit billed as a one-time true-up invoice.
Full ledger statement per tenant — all invoices, payments received, credits, outstanding — exportable as PDF for dispute resolution.
Bank & Payment Reconciliation
Tenants pay via UPI, NEFT, or bank transfer. Without automated reconciliation, accounts staff spend hours matching bank statements to tenant ledgers. FastFee matches payments to tenant accounts automatically and flags exceptions.
AutoPay mandate debit
UPI AutoPay or eNACH mandate debit on due date — confirmed in minutes, settled same day. No manual payment needed from tenant.
Bank statement matching
NEFT/RTGS/UPI transfers auto-matched to tenant rent accounts. Unmatched credits queued for manual linking.
Partial payment tracking
Tenant pays ₹18,000 against a ₹22,000 bill? Balance tracked and followed up separately — no double-billing.
GST reconciliation
GST collected vs liability reconciliation per location legal entity. GSTR-1 export-ready data.
Gateway settlement match
Payment gateway payout vs bank credit — reconciled automatically. Discrepancies flagged for accounts team.
Outstanding aging
Location-wise 0–30 / 31–60 / 60+ days overdue. Prioritise follow-up where aging is worst.
Tally / Accounting Reconciliation
DeskOS supports Tally, Zoho Books, QuickBooks, and Xero exports. FastFee matches this — and goes further: the sync includes not just invoices but payment receipts, partial payment entries, credit notes, and overdue adjustments, so your accounting books are always current without manual data entry.
Export journal entries, receipt vouchers, GST ledgers, and outstanding in Tally-compatible XML. Import directly into your Tally books.
Direct API sync. Invoices, payments, credit notes, and reconciliation entries pushed to Zoho Books without manual export.
Transaction export in QuickBooks-compatible format. GST mapping included per your chart of accounts.
Payment receipts and outstanding balances synced to Xero. Tenant ledgers matched to Xero contacts.
Auto-reconciliation against your bank statement. Unmatched credits (NEFT without reference) queued for manual linking.
Coworking Collection Leakage Calculator
How much is your current collection process costing you in unrecovered dues and staff time? Enter your numbers.
Assumes 65% manual recovery rate on overdue dues (industry average). Automated follow-up typically raises recovery to 88–92%. Results are estimates — actual leakage depends on tenant mix, contract terms, and follow-up consistency.
Supported Coworking Asset Types
Frequently Asked Questions
What is coworking billing software?
Software that manages the full billing and collection lifecycle for managed office operators — recurring rent, CAM, utility, meeting room, and add-on charges — with GST invoices, AutoPay mandates, bank reconciliation, accounting sync, and overdue recovery across multiple locations.
How is FastFee different from DeskOS for managed offices?
DeskOS handles operations (desk booking, CRM, invoicing) and now has aging buckets and outstanding reports. FastFee is the collection layer: UPI AutoPay mandate debits, WhatsApp follow-up sequences, PTP tracking, partial payment handling, and Tally/Zoho reconciliation. The gap DeskOS does not close is systematic recovery of overdue dues.
Does FastFee support Tally reconciliation?
Yes. FastFee exports in Tally-compatible format (journal entries, receipts, GST ledgers). Also supports Zoho Books (direct sync), QuickBooks, and Xero.
Can it handle multiple legal entities per managed office group?
Yes. Each location can have a different GST registration and bank account. Group-level dashboard consolidates all entities.
What happens when a coworking tenant misses a payment?
Automated recovery: WhatsApp Day 1 with invoice + payment link, Day 3 follow-up, PTP capture, PTP breach escalation to location manager. Partial payments recorded and deducted from the follow-up amount for subsequent reminders.
Stop chasing coworking members for overdue rent
AutoPay mandates, bank reconciliation, Tally sync, and overdue recovery — across all your managed office locations.