Invoice collection software automates follow-up on unpaid and overdue invoices — sends WhatsApp reminders with UPI payment links at D+7, D+15, D+30, tracks which customers paid or promised to pay, and reconciles bank receipts to open invoices automatically. Result: accounts teams spend 80% less time chasing invoices and invoice-to-cash cycles shorten by 12–18 days.
Invoice Collection Software India
Indian B2B businesses raise thousands of invoices on credit. Following up each overdue invoice manually — calls, WhatsApp messages, SOA emails, bank statement matching — consumes 30–40% of accounts team time. FastFee automates the entire invoice follow-up and recovery cycle so your team focuses on escalations, not routine reminders.
Invoice Aging & Automated Response
How Automated Invoice Follow-up Works
Import invoices from Tally/BUSY/Excel, or create directly in FastFee. Each invoice gets due date, amount and buyer contact.
System monitors every invoice. When due date passes without payment, follow-up sequence triggers automatically.
Buyer receives WhatsApp message: invoice details, amount due, due date, and a one-click UPI payment link. No manual action from your team.
Buyer pays via UPI, NEFT or card. FastFee records the payment and auto-reconciles against the invoice. Follow-up stops.
If unpaid after D+7, D+15 messages escalate in tone. Finance team is notified. Option to alert senior buyer contact.
When buyer commits to a payment date, PTP is logged. Reminder fires on that date. If no payment, next escalation triggers.
NEFT/UPI credits matched to invoices automatically. Partial payments tracked. Unmatched credits flagged for review.
Finance team sees all invoices by aging bucket, buyer, amount and days overdue. Export to PDF or share with CFO.
FAQ
What is invoice collection software?
It automates follow-up on unpaid invoices — WhatsApp reminders with payment links, promise-to-pay tracking, aging dashboards and bank reconciliation. Reduces manual accounts-team effort and shortens invoice-to-cash cycles.
How does automated invoice follow-up work?
When an invoice crosses due date unpaid: D+7 WhatsApp reminder + UPI link, D+15 escalation, D+30 senior contact alert. If buyer pays after D+7, later messages don't fire. Each message is personalized with invoice number, amount and payment link.
What is promise-to-pay (PTP) tracking?
When a customer says "will pay next week," PTP is logged with the date. A reminder fires on that date. If still unpaid, it escalates automatically — no invoice sits in limbo.
How does invoice reconciliation work?
NEFT/UPI bank credits are matched to open invoices by amount, reference and payer name. Partial payments tracked and outstanding updated. Unmatched transfers flagged for manual allocation.
Automate invoice follow-up — demo live
Bring your average monthly invoice count and current overdue amount. We'll demo the follow-up sequence, PTP workflow and reconciliation live.