AI Fee Policy Generator for Schools, Colleges & Coaching
Answer a few questions about how you collect fees and get a complete, clearly numbered fee policy you can print, put on your website, or send to parents. It also flags gaps that usually cause fee disputes.
1. Your institute
2. Late fee
3. Concessions & payment
Your fee policy
- Several states regulate private school fees and fines. Confirm your late fee and any fee revision with your state rules.
FEE POLICY: SUNRISE PUBLIC SCHOOL Academic session 2026-27 · Applies to all students unless stated otherwise 1. PURPOSE This policy explains how fees are charged, when they are due, the late fee, concessions, refunds and how to pay. It is shared at the time of admission and is available from the Accounts Office. 2. FEE STRUCTURE AND SCHEDULE a) Fees are payable quarterly (4 instalments per session). The class/course-wise fee schedule is issued separately at the start of the session. b) Each instalment is due on or before the 10th day of the first month of the quarter. c) Admission/registration fee is a one-time charge at admission. Caution deposit (if any) is refundable at exit after adjusting dues. d) A fee receipt is issued for every payment. Please keep receipts until the end of the session. 3. GRACE PERIOD AND LATE FEE a) A grace period of 5 days is allowed after the due date. b) After the grace period, a late fee of ₹20 per day is charged, up to a maximum of ₹500 per instalment. c) The Principal/Director may waive the late fee in genuine hardship cases (medical emergency, bereavement, natural calamity) on written request. d) A parent/guardian facing difficulty may request a short payment extension or part-payment plan before the due date. Approved plans are recorded in writing. 4. CONCESSIONS AND DISCOUNTS a) Sibling concession: 10% on tuition fee for the second and each further child studying in the institute at the same time (applied to the younger sibling). b) Staff ward concession: 25% on tuition fee for children of permanent staff, while the staff member is in service. c) Full-session upfront payment: 5% off the tuition fee when the full session fee is paid by the first due date. d) Merit or need-based scholarships, if offered, follow the separate scholarship rules announced each session. e) Only one concession applies per student: the highest one the student qualifies for. Concessions do not apply to transport, examination or other non-tuition fees unless stated. 5. PAYMENT MODES a) UPI AutoPay (e-mandate): parents can authorise automatic debit on the due date. b) UPI to the institute's official UPI ID or QR code. c) Online payment link sent by the institute on WhatsApp/SMS. d) NEFT/IMPS to the institute's bank account (quote the student ID in remarks). e) Cheque in favour of the institute. f) A dishonoured cheque attracts a charge of ₹500 plus any late fee. After two dishonoured cheques, only online/UPI payments will be accepted from that account. Fees are never collected by staff in personal accounts. Pay only through the modes listed above. 6. REFUNDS AND WITHDRAWAL a) Admission/registration fee is non-refundable. b) Fees for an instalment period already started are not refundable. Fees paid in advance for later periods are refunded on withdrawal, after adjusting dues. c) Caution deposit is refunded within 30 days of the transfer certificate being issued, after adjusting any dues. d) Refunds are made to the original payer's bank account only. 7. REMINDERS AND COMMUNICATION a) Fee reminders are sent on WhatsApp/SMS before the due date, on the due date, and after it until payment. Reminders stop automatically once payment is received. b) Please keep your registered mobile number updated with the office. c) No student will be singled out in class or denied classes for fee matters; fee matters are discussed only with the parent/guardian. 8. CONTACT Accounts Office, 9:00 am to 2:00 pm, +91 98xxxxxx10 This policy may be revised with advance written notice. In case of conflict with applicable law or regulator/board rules, those rules prevail.
Apply this fee policy automatically with FastFee
- Auto late fee as per your policy, with cap
- WhatsApp reminders before and after every due date
- Sibling and scholarship concessions applied per student
- Instant digital receipts and defaulter list
How to use the AI Fee Policy Generator
- STEP 1Pick institute typeChoose school, college or coaching. Refund and admission sections change to match.
- STEP 2Set schedule and late feeEnter frequency, due day, grace days and late fee. Add a cap so the policy stays fair.
- STEP 3Add discounts and modesChoose sibling, staff-ward and upfront discounts, and the payment modes you accept.
- STEP 4Review and shareRead the AI checks, then copy, download or print the policy for parents and staff.
What should a school or college fee policy include?
Most fee disputes come from rules that were never written down: when exactly a fee is late, how much the fine is, whether it keeps growing, and what happens to the money if a student leaves. A written policy, shared at admission and pinned on your website, settles these questions before they turn into arguments at the fee counter.
Keep the late fee proportionate and capped. A flat fine or a small per-day charge with a monthly maximum is easier to defend in front of parents and state fee regulatory committees than an open-ended daily penalty. Many states regulate private school fees, so check your state rules before you raise fees or fines.
Colleges and universities should align their refund clause with the latest UGC fee refund notification, which links the refund percentage to how early the student withdraws relative to the notified last date of admission. Schools usually keep the admission or registration fee non-refundable and refund the caution deposit at exit.
Once the policy is fixed, the hard part is applying it the same way to every student. FastFee sends reminders before and after each due date, adds the late fee automatically, records partial payments and issues receipts, so the policy is followed without manual calls.
Frequently asked questions
Is this fee policy generator free?
Yes. The AI Fee Policy Generator is free, needs no login, and runs in your browser. Your institute details are not uploaded anywhere.
How much late fee can a school charge in India?
There is no single national limit. Several states regulate private school fees and fines through fee regulatory acts or committees, so the safe approach is a modest flat fine or small per-day fee with a clear monthly cap, written in the fee policy and shared at admission.
What is the UGC fee refund rule for colleges?
Under the UGC fee refund notification (2018, reiterated in later circulars), refunds depend on when the student withdraws: 100% if 15 or more days before the notified last date of admission (minus a small processing fee), 90% if less than 15 days before, 80% within 15 days after, 50% between 16 and 30 days after, and nothing after 30 days. Always check the latest UGC circular before publishing.
Should a fee policy mention sibling discount?
Yes. Write the exact percentage, which child gets it (usually the younger sibling), which fee heads it applies to (normally tuition only), and whether it combines with other concessions.
Is this an AI tool or a template?
It is an AI-assisted generator that runs on built-in rules written for Indian fee collection. It changes sections based on your answers and checks the result for common gaps, all inside your browser.