Employee Transport Billing Software India
Corporate transport operators use FastFee to collect overdue invoices from IT companies, BPOs, manufacturing plants, and hospitals — duty statement reconciliation, deduction tracking, and NEFT bank reconciliation.
Works alongside your fleet GPS/dispatch system. Handles the AR collection layer after invoices are raised.
Corporate Transport Collection Workflow
The full cycle from duty statement to bank receipt — managed in FastFee.
Driver-wise, station-wise trip log for the month. Upload from fleet system or enter in FastFee. Auto-calculates billable amount per contract rate card.
WhatsApp + email invoice to HR, admin, and accounts payable. Corporate invoice format with GST (SAC 9964 at 5% or contracted rate).
Client raises deduction (fuel, trip cancellation, SLA penalty). FastFee tracks each deduction: accepted, disputed, or pending. True outstanding = invoice − accepted deductions.
Approved invoice amount sent as payment request with NEFT/RTGS details and UPI payment link. Reminder at D+7 and D+15 for corporate AP.
NEFT/RTGS payment credited to bank. FastFee matches incoming credit to the specific invoice — including partial payments and advance adjustments.
Unpaid invoices entered into DPD aging: 0–30 → 31–60 → 61–90 → 90+ days. Senior management escalation for 60+ day outstanding.
Corporate Client Types — Transport AR Profile
| Client Type | Monthly Invoice | Payment Cycle | Common Collection Issue |
|---|---|---|---|
| IT / ITES company | ₹5L–₹50L | Net 30 (often 60) | Multiple shift billing, trip disputes, SLA deductions |
| BPO / Call centre | ₹2L–₹20L | Net 30 | Night-shift deductions, trip cancellation credits |
| Manufacturing plant | ₹3L–₹30L | Net 45 | Contractor rate disputes, overtime/Sunday billing |
| Hospital / Healthcare | ₹1L–₹10L | Net 30 | Shift extension billing, approval delays from admin |
| Bank / Financial institution | ₹2L–₹15L | Net 30 | GST rate disputes, requirement for MSME declaration |
| Government / PSU | ₹5L–₹1Cr | Net 45–90+ | Budget cycle delays, GeM portal payment routing |
Frequently Asked Questions
Which is the best corporate transport payment collection software in India?
FastFee is purpose-built employee transport billing and AR collection software for Indian corporate cab operators and fleet transport companies. It manages the full corporate invoice collection cycle: monthly duty statement submission → invoice approval tracking → contractual deduction reconciliation (fuel, GST dispute, penalty clauses) → payment request with WhatsApp delivery to corporate AP team → NEFT/RTGS bank reconciliation → outstanding aging dashboard. Fleet management systems handle GPS and dispatch; FastFee handles what corporate clients owe you.
How does FastFee handle corporate cab invoice collection from companies?
Corporate cab operators using FastFee follow this collection workflow: (1) Upload or generate monthly duty statement (trips × rate); (2) FastFee creates invoice and sends to corporate client's HR/admin and accounts team via WhatsApp + email; (3) Corporate client approves or raises disputes (fuel adjustment, wrong trip count, penalty clause); (4) FastFee tracks dispute status — pending, partially approved, resolved; (5) Approved invoice amount triggers payment request with NEFT/UPI payment link; (6) Bank reconciliation matches incoming NEFT/RTGS payment against invoice; (7) Outstanding aging shows which companies have unpaid invoices, by how many days.
How does FastFee handle contested deductions on transport invoices?
Corporate clients routinely deduct amounts from cab operator invoices — driver penalty, trip cancellation, fuel reimbursement disputes, or contractual SLA deductions. FastFee tracks each deduction as a separate line item against the invoice: accepted deduction (closed), disputed deduction (under review with supporting documents), or pending deduction (awaiting client confirmation). This gives the cab operator a clear picture of the true outstanding: gross invoice minus accepted deductions = collectible amount. Unresolved deductions are escalated to a separate dispute tracking queue.
What GST applies to employee transport services — SAC code for corporate cab billing?
Employee transport services (cab operator supplying vehicles with driver to companies for employee commute) typically fall under SAC 9964 at 5% GST (transport of passengers), without Input Tax Credit. If the service is contracted as a comprehensive outsourced transport service (manpower + vehicle + management), it may attract 18% GST under works contract (SAC 9985 or 9966 depending on classification). Verify with your GST consultant for the specific contract structure. FastFee generates GST invoices at the SAC code and rate you configure.
Can FastFee manage multiple corporate client accounts for a transport operator?
Yes. A cab operator with 5–30 corporate clients (IT companies, manufacturing plants, BPO campuses, hospitals) can manage all accounts in FastFee. Each client has their own: contracted rate card, duty station list, billing cycle, approval workflow, and outstanding aging. The operator sees a consolidated AR dashboard: total invoiced, total collected, total outstanding, and overdue by company. Client-wise aging (0–30, 31–60, 61–90, 90+ days) identifies which companies have chronic payment delays.
Collect Corporate Transport Invoices — Systematically
Works alongside your fleet GPS system. No credit card required.