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School Fee Management Software — Dues, Receipts & Pending Fees in One Place

Set class-wise fee heads, raise monthly dues for every student, record UPI, cash or cheque payments with a receipt, and see exactly who has not paid. Automation on FastFee Premium.

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✅ Free plan for up to 10,000 records🔒 Flat annual subscription — no per-transaction fees from FastFee

Quick Answer

FastFee is school fee management software for Indian schools. The accounts team sets fee heads (tuition, transport, activity) with class-wise amounts, generates monthly dues for every active student, records full or partial payments by UPI, cash, cheque or bank transfer, and issues a numbered digital receipt for each payment. A defaulter list shows every student with pending fees. It is free for up to 10,000 students. FastFee Premium adds automated WhatsApp reminders, UPI AutoPay (eNACH), payment gateway reconciliation and a multi-branch dashboard, on a flat annual subscription with no per-transaction fee.

Last updated: 9 November 2026

Everything You Need to Collect and Recover School Fees

Free plan covers fee setup, dues, payments, receipts and the defaulter list. Premium adds WhatsApp automation, UPI AutoPay and gateway reconciliation.

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Fee Heads per Class

Tuition, transport, activity, lab or any custom head, with a different amount for each class.

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Monthly Dues for All Students

Generate the month's dues for every active student in one step.

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Partial Payments

Record part-payments; the due shows the exact balance until it is cleared.

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Numbered Digital Receipts

Printable receipt with school name, fee head, payment mode and UTR. Share it with the parent.

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Defaulter List & Dashboard

Collected vs pending for the month and a list of students with unpaid fees.

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OTP Login

Staff sign in with a mobile OTP. No passwords to manage.

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WhatsApp Reminders (Premium)

Automated reminders on Day 3, 7 and 15 after the due date with the pending amount.

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UPI AutoPay (Premium)

Parents approve an eNACH mandate once; monthly fees are debited on the due date.

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Multi-branch & Roles (Premium)

One dashboard across school branches with role-based staff access.

How FastFee works for a school fee counter

1
Add classes and fee heads
Create classes (Nursery to Class 12) and fee heads such as tuition, transport and activity.
2
Set class-wise amounts
Give each fee head an amount per class, for example Class 5 tuition ₹2,500 a month.
3
Add students
Student name, class and parent mobile number.
4
Generate monthly dues
Raise the month's dues for all active students in one step.
5
Record payments
UPI, cash, cheque or bank transfer, with UTR. Partial payments keep the balance open.
6
Issue receipts
Print or share the numbered receipt. Premium also sends it on WhatsApp automatically.
7
Follow up on pending fees
Use the defaulter list for calls and wa.me reminders, or let Premium send WhatsApp reminders automatically.

What school fee management software does

School fee management software replaces the fee register and Excel sheet at the fee counter. It holds each student's fee structure, raises dues every month, records each payment against the right due, prints a receipt and keeps a live list of pending fees. Unlike a full school ERP, it does not handle attendance, timetables or exams; it focuses only on fees.

Fee structure: class-wise amounts for every fee head, set once.
Monthly, quarterly, annual or one-time fee heads (admission fee, annual charges).
Student ledger: paid, partly paid and pending dues per student.
Receipts: a numbered receipt for every payment, including cash.
Pending fee tracking: a defaulter list the accountant can work through each week.

Pending fee recovery for schools · School fee receipt software · Fee reminder app for schools · School ERP vs fee software

Example: Class 5 fees for July

Fee heads: Tuition ₹2,500 a month for Class 5 and Transport ₹1,200 a month for students who use the bus.
On 1 July, dues are generated for all 40 Class 5 students; bus users also get the transport due.
A parent pays ₹2,000 by UPI and shares the UTR. The accountant records it, prints the receipt, and the tuition due shows ₹500 pending.
On 10 July, the defaulter list shows every Class 5 student with fees still pending.
On Premium, those parents get WhatsApp reminders on Day 3, 7 and 15 after the due date.

Amounts are illustrative. Fee amounts, late fees and concessions are set by your school.

FastFee Free vs FastFee Premium for schools

Start FastFee Free for your school · Free school fee management software · FastFee pricing · Multi-branch school fee software

Capability	Free	Premium
Fee heads, class-wise amounts, monthly dues	Yes	Yes
Partial payments, payment recording with UTR	Yes	Yes
Numbered digital receipts	Yes	Yes
Defaulter list and basic dashboard	Yes	Yes
Automated WhatsApp reminders & auto receipts	No	Yes
UPI AutoPay (eNACH)	No	Yes
Payment gateway + reconciliation	No	Yes
Multi-branch dashboard & staff roles	No	Yes
Students	Up to 10,000	Unlimited

Why Choose FastFee Over Generic Software?

Feature	FastFee	Generic ERP	Manual / Excel
Automated WhatsApp fee reminders (Premium)	✅	⚠️ Varies	❌
UPI AutoPay — auto-debit on due date (Premium)	✅	⚠️ Varies	❌
Pending dues and defaulter tracking	✅	⚠️ Varies	❌
Partial payment tracking	✅	⚠️ Varies	❌
Flat annual pricing — no per-txn fees	✅	❌	—
Free plan for up to 10,000 records	✅	—	✅

Who Uses FastFee for School?

CBSE & ICSE schoolsState board schoolsPlay schools & nurseriesResidential & day boarding schoolsBudget private schoolsMulti-branch school groups

Frequently Asked Questions

What is the best school fee management software in India?

FastFee is a strong choice for Indian schools that want a dedicated fee system rather than a full ERP. It covers class-wise fee heads, monthly dues, partial payments, numbered receipts and a defaulter list free for up to 10,000 students, and FastFee Premium adds automated WhatsApp reminders and UPI AutoPay on a flat annual subscription with no per-transaction fee.

Is there free school fee management software?

Yes. FastFee Free lets a school set fee heads, generate monthly dues, record UPI and cash payments, issue receipts and track defaulters for up to 10,000 students at no cost. Automated WhatsApp reminders, UPI AutoPay and multi-branch dashboards are on FastFee Premium.

Can FastFee handle tuition, transport and other fee heads separately?

Yes. Each fee head (tuition, transport, activity, lab or a custom head) has its own amount per class, and each due is tracked separately, so you can see transport dues apart from tuition.

How does UPI AutoPay work for school fees?

On FastFee Premium, a parent approves a UPI AutoPay (eNACH) mandate once in their UPI app. The monthly fee is then debited on the due date without the parent paying manually each month.

Does FastFee charge a percentage of fees collected?

No. FastFee uses a flat annual subscription for Premium and the Free plan costs nothing. There is no per-transaction percentage taken from fees parents pay.

Is FastFee a school ERP?

No. FastFee is focused on fee collection: dues, payments, receipts, reminders and reconciliation. It does not manage attendance, timetables or exams, and it can run alongside an existing school ERP.

Ready to Automate School Fee Collection?

Start free for up to 10,000 records, or book a demo for FastFee Premium. Flat annual subscription — no surprises.

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