Free School Staff Salary Software (Salary Sheet + Payslips)
Add teachers, drivers, office and support staff once. Each month the salary sheet takes paid days from the attendance register, cuts loss of pay for absents and half days, applies PF, ESI, professional tax and advance recovery, and gives you payslips and a bank transfer file.
Want this synced, automatic and collecting payments?
- Same workflow in a free FastFee account, on every device and for your whole team
- Automatic WhatsApp reminders before and after due dates
- Payment links, UPI and AutoPay with auto receipts and live “paid” status
What you get free in the School Staff Salary Software
- ✅ Staff master with role, bank account and IFSC
- ✅ Paid days auto-filled from the attendance register
- ✅ Loss of pay on calendar-day or working-day basis
- ✅ PF, ESI and professional tax per staff
- ✅ Bonus, arrears, advance and other deductions
- ✅ Printable payslip with amount in words
- ✅ Salary register and bank transfer CSV
- ✅ Payslip on WhatsApp
Free alternative to paid school payroll modules
| Tool | What it costs | What you get free here |
|---|---|---|
| FastFee School Staff Salary Software | ₹0, no limits | Staff master with role, bank account and IFSC · Paid days auto-filled from the attendance register · Loss of pay on calendar-day or working-day basis |
| School ERP payroll add-on | Usually sold as a paid module on an annual ERP licence | Salary sheet, payslips and attendance-linked LOP free |
| Generic HR / payroll apps | Per-employee monthly pricing | No per-staff charge; built for school roles |
| Excel salary sheet | Free but manual formulas break | Formulas, payslips and bank file ready made |
Prices are approximate starting prices seen on public pricing pages and app listings in 2026 and change often; check each provider for current plans. Product names belong to their owners. FastFee is not affiliated with them. Paid tools often include features this free tool does not, such as accounting, GST filing or multi-user sync.
How to use the School Staff Salary Software
- STEP 1Add staff onceName, role, monthly gross, basic, PF/ESI choice, professional tax and bank details.
- STEP 2Pick the monthPaid days come from the attendance register automatically, or type them in.
- STEP 3Add bonus and deductionsEnter bonus, advance recovery or other deductions; net pay updates per staff.
- STEP 4Pay and share slipsDownload the bank transfer sheet, print the register and send payslips on WhatsApp.
Monthly salary process for a school in 4 steps
Close attendance on the last working day: mark absents, half days and approved leave in the register. Paid leave and holidays do not reduce salary.
Review the salary sheet: check LOP for staff with absents, add bonus or arrears, and enter advance recovery for anyone who took an advance during the month.
Approve and pay: download the bank transfer sheet for your bank portal, or pay by UPI for staff without accounts.
Share payslips: print a payslip for the file and send each teacher their slip on WhatsApp the same day, which cuts “salary kam kyun aaya” calls.
Frequently asked questions
How is loss of pay (LOP) calculated for teachers?
LOP = monthly gross ÷ days in the basis × unpaid days. Unpaid days are absents plus half of each half day (and the late-mark rule if you turn it on). Choose calendar days (gross ÷ 30/31) or working days (weekly offs excluded) at the top of the sheet.
Is PF compulsory for private school teachers?
EPF applies to establishments with 20 or more employees, and the employee share is 12% of basic wages (commonly capped at a wage ceiling of ₹15,000). ESI applies where the scheme is notified and the employee earns up to ₹21,000 a month. Tick PF or ESI per staff member and confirm applicability with your CA.
Can I use attendance from another system?
Yes. Type the paid days for each staff member in the Paid days column and it overrides the register. Leave it blank to use the free staff attendance register.
How do I pay salaries to bank accounts in bulk?
Click “Bank transfer sheet” to download a CSV with beneficiary name, account number, IFSC, amount and narration. Most bank corporate portals accept this format for bulk upload after minor column renaming.
Does this work for coaching centres and colleges?
Yes. Roles are editable and the calculation is the same for any institute that pays a fixed monthly salary.
Is this tool free? Do I need to sign up?
Yes, it is completely free with no login and no limit on entries. Signing up for a free FastFee account is optional and adds sync across devices, team access, automatic reminders and online payment collection.
Where is my data stored?
Only in your browser on this device (local storage). Nothing is uploaded to FastFee. Clearing browser data deletes it, so export a CSV or PDF backup regularly.