Cold Storage Billing Software India 2026
Automate monthly storage charges, per-pallet billing, WhatsApp reminders, UPI AutoPay, GST SAC 9967 invoices and overdue recovery — for cold storage facilities billing 10 to 1,000+ client accounts.
Cold storage billing models FastFee supports
Configure the billing model that matches your facility's rate structure.
Monthly flat-rate
Fixed monthly charge per chamber, zone or dedicated space. Auto-invoice on billing date, WhatsApp reminder with UPI link.
Per-pallet / per-slot
Bill clients by pallet count in the cold room. Rate × pallets per month. Adjusts automatically when pallets in/out change.
Per-kg / per-MT
Weight-based billing from intake registers. Supports in-out tracking and prorated billing for partial months.
Temperature-zone billing
Different rates for deep freeze (−18°C), chilled (0–4°C), and cool (8–15°C) zones. Each zone billed at correct SAC/GST rate.
Why Excel and Tally leave dues uncollected
- ✅ Generates GST invoices
- ✅ Books payment entries
- ❌ No WhatsApp reminder
- ❌ No UPI payment link
- ❌ No AutoPay mandate
- ❌ No NEFT auto-match
- ❌ No partial payment tracking
- ❌ No overdue escalation
- ✅ GST SAC 9967 invoice
- ✅ WhatsApp + UPI payment link
- ✅ UPI AutoPay / eNACH mandate
- ✅ NEFT/RTGS UTR auto-match
- ✅ Partial payment carry-forward
- ✅ Overdue escalation workflow
- ✅ Per-pallet / per-kg billing
- ✅ Multi-client dashboard
FastFee works alongside Tally or your existing accounting software — it doesn't replace your books. Tally handles accounts; FastFee drives collection execution and recovery.
Cold storage collection features
WhatsApp reminders
Automated WhatsApp messages with UPI payment links on D-3, D-day, D+3, D+7. 90%+ open rate vs email.
UPI AutoPay / eNACH
Regular clients approve a mandate once. Monthly storage dues auto-debit on billing date — no client action needed.
NEFT/RTGS auto-match
Corporate clients paying via bank transfer: FastFee matches UTR to invoice. No manual bank statement entry.
GST SAC 9967 invoices
Auto-generate IGST or CGST+SGST invoices under SAC 9967 (18% GST). PDF invoice to client's WhatsApp.
Partial payment tracking
Client pays ₹40,000 against ₹75,000 bill. Balance carried forward with auto-adjusted reminder for next cycle.
Overdue escalation
Unpaid invoices escalate: WhatsApp D+3 → D+7 escalation → D+15 field visit flag. All tracked, not in chat history.
How FastFee runs cold storage billing
Each billing cycle runs automatically for every client account.
Add each client with their billing model (flat/pallet/kg), rate, billing date, and GST details. Upload existing client list in 5 minutes.
On the billing date, FastFee generates a GST-compliant invoice under SAC 9967 and delivers it via WhatsApp and email.
For regular clients, FastFee sets up a UPI AutoPay mandate. Monthly due auto-debits without any client action.
Corporate clients paying by bank transfer: FastFee matches UTR to the invoice. No manual reconciliation.
Unpaid past D+3: WhatsApp follow-up. D+7: escalation. D+15: field visit flag. All structured, not lost in chat.
Monthly collection summary: collected, partial, pending, TDS (if applicable). Export for Tally or accounts team.
Frequently asked questions
Which is the best cold storage billing software in India?
FastFee is purpose-built cold storage billing software for Indian facilities. It handles per-pallet, per-kg or flat-rate monthly billing, sends automated WhatsApp reminders with UPI payment links, sets up UPI AutoPay/eNACH mandates, matches NEFT/RTGS transfers to invoices, and generates GST SAC 9967 invoices automatically. Most cold storage businesses run on Excel or Tally — FastFee adds the collection and recovery layer.
What is the GST SAC code and rate for cold storage?
SAC code 9967 applies to storage and warehousing services including cold storage. GST rate is 18% when billing businesses. FastFee auto-generates IGST or CGST+SGST invoices based on client location. Note: storage of agricultural produce is exempt — FastFee handles this exemption per client configuration.
How does FastFee handle per-pallet cold storage billing?
FastFee tracks pallet count per client account per billing period. You enter pallet-in and pallet-out records; FastFee computes the average pallet-days, multiplies by your rate, and generates the invoice. Supports both fixed pallet-count (monthly minimum) and variable pallet billing.
Can cold storage clients pay via UPI AutoPay for monthly dues?
Yes. FastFee sets up UPI AutoPay mandates for regular clients. The mandate is approved once by the client. After that, every monthly billing date auto-debits the storage charges — no reminders, no follow-up needed. For corporate clients using NEFT/RTGS, UTR matching is automatic.
What types of cold storage use FastFee?
Agricultural produce (potato, onion, apple, mango), pharmaceutical cold storage, dairy and frozen food, logistics/3PL cold chain, and multi-commodity cold storage parks. Any facility billing 10–1000+ client accounts monthly benefits.
How is FastFee different from Tally for cold storage billing?
Tally records invoices and payments in your books — it doesn't send WhatsApp reminders, doesn't set up AutoPay mandates, and doesn't match bank transfers to invoices. FastFee adds all of these: automated collection and recovery on top of your existing billing and accounting workflow.
Automate your cold storage billing cycle
Book a 10-minute demo and see how FastFee handles your billing model — flat-rate, per-pallet, or per-kg.
Book a Demo →Paid subscription — no per-transaction cut. Flat annual pricing.