Dealer outstanding collection software gives a manufacturer or distributor a live view of every dealer's unpaid invoices sorted by aging bucket — 0–30, 31–60, 61–90, 90+ days. It automates WhatsApp reminders with UPI payment links, logs every Promise-to-Pay commitment, escalates missed promises to the regional manager or CFO, and tracks DSO trend so finance knows whether collections are improving or worsening. FastFee is built specifically for Indian dealer networks running on Tally, BUSY, SAP, or Excel.
Dealer Outstanding Collection Software
— with Aging, DSO & CFO Dashboard
See every dealer's overdue by aging bucket. Automate follow-ups. Track every Promise-to-Pay. Reduce DSO — without replacing your ERP.
Aging-Based Escalation Workflow
FastFee triggers different actions automatically based on how long an invoice has been overdue.
| Aging Bucket | Automated Action |
|---|---|
| 0–30 days | Automated WhatsApp reminder with UPI payment link |
| 31–60 days | Escalated reminder + personal call by assigned collector |
| 61–90 days | Promise-to-Pay request + manager notification |
| 90+ days | CFO alert + field visit flag + legal notice prep |
Everything the Finance Team Needs
Every dealer's outstanding sorted by 0–30, 31–60, 61–90, 90+ day buckets. Filter by region, salesperson, or product line.
Company-level and dealer-level DSO calculated daily. CFO sees whether collections are improving or deteriorating each week.
Personalized reminders with invoice number, amount, and UPI payment link fire automatically at configurable intervals.
Every dealer commitment logged with date. Auto-alert fires if payment doesn't arrive. Escalate to regional manager automatically.
Assign overdue accounts to field collectors or inside sales. Each person sees their prioritized call list for the day.
Dealer pays instantly via UPI link in the reminder. Payment confirmed, receipt generated, outstanding updated — automatically.
Record partial receipts against invoices. Outstanding balance recalculated. Follow-up scheduled for the remaining amount.
NEFT/RTGS/UPI receipts auto-matched to dealer invoices. Eliminates the monthly bank statement reconciliation exercise.
How Much Is Your Dealer Outstanding Costing You?
Calculate the working capital locked in your dealer network and the interest cost of your current DSO.
How much working capital is stuck in your receivables?
Enter your numbers. See the interest cost of your current DSO and the working capital freed by reducing it.
Frequently Asked Questions
What is dealer outstanding collection software?
It gives a live view of every dealer's unpaid invoices by aging bucket, automates follow-ups, logs Promise-to-Pay, escalates missed commitments, and collects via UPI — so the finance team stops chasing dealers manually.
How is this different from regular B2B collection software?
Dealer outstanding software focuses on DSO reduction across a dealer network. The CFO sees total outstanding by dealer and region, escalation rules reflect the dealer relationship, and every Promise-to-Pay is tracked systematically.
How does FastFee calculate DSO?
DSO = (total outstanding ÷ annual credit sales) × 365. FastFee shows DSO at dealer level, region level, and company level, trending over time so you can see improvement week by week.
Can FastFee handle partial dealer payments?
Yes. FastFee records the partial receipt, recalculates the outstanding balance, and schedules follow-up for the remaining amount automatically.
Does FastFee replace our ERP?
No. FastFee imports outstanding from Tally/BUSY/SAP/Excel and adds the collection workflow on top. Your ERP continues to handle invoicing and accounting.
Stop Chasing Dealers. Start Collecting.
Book a 20-minute demo. See how FastFee automates your entire dealer collection workflow.
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