Managed Office Payment Collection & Reconciliation Software
Keep your workspace management software. FastFee manages what happens after the invoice becomes payable.
Rent + CAM + electricity + meeting rooms → AutoPay → TDS-adjusted bank reconciliation → legal-entity-wise GST → aging buckets → systematic recovery. Across all your locations and legal entities, in one dashboard.
The managed office financial model FastFee covers
Most workspace management tools handle occupancy, desks, CRM and invoicing. The gap is what happens after the invoice is issued. FastFee owns that layer.
Every charge type a managed office operator bills
Fixed monthly/quarterly rent per seat, cabin, floor or wing. AutoPay mandate for the recurring amount.
Common area maintenance — housekeeping, security, utilities for shared spaces. Monthly or quarterly billing.
Sub-metered electricity billed at actuals. Variable — triggers separate invoice or added to the cycle.
Dedicated bandwidth, MPLS or connectivity charges. Fixed monthly per location.
Reserved bay billing — monthly fixed or per-use. Tagged to vehicle number and tenant.
Variable monthly usage billed on summary. Included in consolidated invoice to enterprise client.
Invoice ≠ bank credit. TDS-adjusted reconciliation.
Enterprise tenants deduct TDS on rent (typically 10% under Section 194I). A ₹1,00,000 rent invoice receives ₹90,000 in the bank — the ₹10,000 difference is a TDS receivable, not an overdue. Most billing software marks it as partial payment. FastFee reconciles it correctly.
Bank credit: ₹90,000
Flagged as: ₹10,000 overdue ✗
Recovery team chases enterprise tenant for money they already paid (as TDS deposit)
Bank credit: ₹90,000 → matched
TDS: ₹10,000 → receivable (not overdue)
Invoice: Reconciled ✓
Aging report shows zero overdue
Form 26AS / 26QB matching available. TDS receivables tracked until government deposit confirmed.
7-step post-invoice financial workflow
From AutoPay mandate to Tally export — the full financial layer for managed office operators.
GST-compliant invoice with GSTIN, HSN/SAC code, legal entity details, and all charge components. Sent to enterprise tenant's accounts payable.
UPI AutoPay mandate or eNACH debit for the fixed monthly component (rent + CAM). No manual payment action from tenant.
Enterprise tenant deducts TDS (usually 10% under Section 194I on rent). They pay invoice minus TDS. FastFee records both the bank credit and the TDS receivable separately.
FastFee matches the incoming bank credit against the open invoice. TDS amount is mapped to a TDS receivable — not flagged as outstanding.
GST collected reconciled against GSTR-1. Input tax credit verification for expenses. Location-wise GST liability statement for each legal entity.
True aging — overdue is invoice amount minus actual payment, excluding TDS. Prevents false positives in collections escalation.
Journal entries, receipts, TDS receivables, and GST ledgers exported to Tally, Zoho Books, QuickBooks, or Xero.
FastFee vs workspace management platforms
Platforms like DeskOS, Meshfloor, and similar tools handle the operational layer well. FastFee closes the financial gap they leave exposed.
| Capability | Workspace management platform | FastFee (financial layer) |
|---|---|---|
| Desk booking & occupancy | ✅ | — |
| CRM & tenant management | ✅ | — |
| Lease management | ✅ | — |
| Invoice generation | ✅ | GST invoice export |
| AutoPay / eNACH mandate | ❌ or limited | ✅ |
| TDS-adjusted reconciliation | ❌ or limited | ✅ |
| Bank statement matching | ❌ or limited | ✅ |
| Aging by legal entity | Partial | ✅ |
| CAM + utility billing | Partial | ✅ |
| Systematic overdue recovery | ❌ | ✅ |
| Tally / Zoho Books sync | Partial | ✅ |
| Multi-location group dashboard | Partial | ✅ |
Managed office payment collection — FAQ
What is managed office payment collection software?
Managed office payment collection software handles the billing and recovery workflow for operators of managed offices and flexible workspaces — after the invoice is generated. It covers recurring rent, CAM, utility, meeting room and add-on charges; UPI AutoPay mandate setup; TDS-adjusted bank reconciliation; aging buckets; partial payment allocation; and overdue recovery across multiple locations and legal entities.
How does TDS reconciliation work for managed office rent?
Enterprise tenants deduct TDS on rent (typically 10% under Section 194I). A ₹1,00,000 invoice receives ₹90,000 in the bank. FastFee matches the ₹90,000 bank credit against the invoice and records the ₹10,000 as a TDS receivable — not an overdue. This prevents false collection escalations against tenants who have already paid (minus TDS). Form 26AS / 26QB matching available.
Can FastFee handle multi-location managed office billing with different legal entities?
Yes. Each location can have a separate GST registration and bank account. FastFee generates location-wise GST invoices, runs location-wise bank reconciliation, and consolidates collections, aging and overdue across all entities into a group dashboard.
What is the difference between workspace management software and managed office payment collection software?
Workspace management software handles the operational layer: desk booking, CRM, visitor management, occupancy, lease management, invoicing. Managed office payment collection software handles the financial layer: what happens after the invoice becomes payable — AutoPay debit, TDS reconciliation, bank-statement matching, aging, and systematic overdue recovery. FastFee is the financial layer. Keep your workspace management platform.
How does FastFee handle CAM and utility billing for managed offices?
FastFee tracks each charge type separately — base rent, CAM, electricity, internet, parking, meeting rooms, and add-ons. Each can have a different billing cycle. The consolidated invoice to the enterprise client covers all charges. AutoPay mandate covers the fixed recurring amount; variable charges trigger a separate payment request or roll into the next invoice cycle.
Stop chasing tenants for money your bank already received.
Tell us your number of locations, charge types and accounting system. We will show you how FastFee fits your managed office financial workflow.
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