Hotel Payment Collection Software India
Your hotel PMS handles bookings. FastFee handles what corporate clients still owe you — monthly invoices, partial settlement tracking, WhatsApp reminders to corporate finance teams, and bank reconciliation for NEFT/RTGS credits.
Hotel Receivables FastFee Manages
Most hotel PMSs stop at checkout. FastFee picks up where PMS stops — tracking what each corporate client, travel agent, and OTA still owes your hotel.
| Receivable Type | Example | Billing Cycle | Typical Volume |
|---|---|---|---|
| Corporate Room Billing | Infosys credit account — employees stay, billed monthly | Monthly | ₹2L–₹25L/month |
| Travel Agent Settlement | Thomas Cook, SOTC, Cox & Kings agent commissions | Monthly/Weekly | ₹50K–₹8L/batch |
| OTA Settlement | MakeMyTrip, Goibibo, Cleartrip net-rate payables | Fortnightly | ₹1L–₹15L/month |
| Long-Stay / Service Apt | Extended-stay guests billed monthly | Monthly | ₹30K–₹2L/guest |
| Banquet & Event | Post-event billing, deposit adjustments | Per event | ₹50K–₹10L/event |
| F&B Corporate Accounts | Company cafeteria or restaurant tab billing | Monthly | ₹20K–₹3L/month |
FastFee vs Your Hotel PMS — Different Jobs
FastFee is not a PMS replacement. It is the AR and collection layer that most PMSs leave manual.
| Function | Your PMS (Hotelogix / IDS Next / eZee) | FastFee |
|---|---|---|
| Room bookings & availability | ✓ | — |
| Check-in / Check-out | ✓ | — |
| Front-desk operations | ✓ | — |
| Housekeeping & maintenance | ✓ | — |
| Corporate monthly invoice | Basic / manual | ✓ Automated |
| Partial payment tracking | Limited | ✓ Per invoice, per account |
| Outstanding aging (0–30–60–90d) | — | ✓ With auto-escalation |
| WhatsApp recovery to corporate finance | — | ✓ Automated sequences |
| NEFT/RTGS bank reconciliation | — | ✓ Auto-match to invoice |
| TDS receivable tracking | — | ✓ Sec 194I / 194C |
| Travel agent / OTA AR | Limited | ✓ Per-agent accounts |
| Promise-to-Pay tracking | — | ✓ |
Corporate AR Workflow — Invoice to Recovery
The full cycle from raising a corporate invoice to reconciling the final NEFT credit.
Add each corporate client or travel agent as a credit account — credit limit, billing cycle, GST/PAN, finance team contact.
Invoice raised at end of billing cycle, including all stays, F&B, conference rooms and incidentals. GSTIN-compliant with SAC 9963.
Invoice sent to corporate finance team via WhatsApp + email. Includes UPI payment link or NEFT/RTGS bank details.
Partial or full settlement recorded per invoice. Outstanding balance calculated automatically per corporate account.
NEFT/RTGS credits matched to invoices automatically. Unmatched credits flagged for manual allocation.
0–30, 31–60, 61–90, 90+ day aging buckets per account. Visual dashboard shows total hotel AR by aging band.
WhatsApp + email recovery fires at D+7, D+15, D+30. Finance team escalated at D+45. Promise-to-Pay tracked.
Once fully paid, invoice marked settled. TDS deductions by corporate clients tracked as tax receivables.
TDS on Hotel Corporate Billing
Corporate clients deduct TDS before paying hotel invoices — this creates a gap between the invoice amount and the bank credit. Without TDS awareness, it looks like a short payment.
Room rent paid to hotel if annual payment exceeds ₹2.4L. Common for corporate room block agreements and long-stay contracts.
Works contracts — banquet setup, event services, catering contracts. Applicable when hotel provides these as separate service agreements.
FastFee records the net bank credit, logs TDS as a tax receivable (for Form 26AS reconciliation), and closes the invoice correctly — not as partially outstanding. Seek your CA's advice for your specific contract structure.
Frequently Asked Questions
Which is the best hotel payment collection software in India?
FastFee is purpose-built hotel payment collection software for Indian hotels managing corporate accounts, travel agent settlements, and long-stay guest billing. Unlike Hotelogix or IDS Next (full PMSs that handle bookings and front-desk operations), FastFee focuses on the AR layer — raising monthly invoices against corporate accounts, tracking partial settlements, sending automated WhatsApp reminders to corporate finance teams, matching NEFT/RTGS credits to invoices, and managing outstanding aging buckets (0–30, 31–60, 61–90, 90+ days). Hotels use FastFee alongside their existing PMS, not instead of it.
What types of hotel billing does FastFee manage?
FastFee manages hotel receivables that cycle monthly: corporate room billing (companies with credit accounts for employee stays), travel agent and OTA settlement (MakeMyTrip, Goibibo, corporate travel desks), long-stay and service-apartment guest dues, banquet/event post-billing and deposits, monthly F&B corporate accounts (company cafeteria, restaurant tabs), and gym/spa/co-working membership dues within hotel properties.
Does FastFee replace my hotel PMS?
No. Your PMS (Hotelogix, IDS Next, eZee Frontdesk, Cloudbeds) manages bookings, check-in, check-out, room inventory and front-desk operations. FastFee handles the AR and collection layer that most PMSs leave manual — raising dues against corporate accounts, tracking partial settlements, reconciling bank credits, and running systematic WhatsApp and email recovery for overdue balances. FastFee works alongside your existing PMS.
How does FastFee handle travel agent and OTA settlements?
FastFee tracks outstanding amounts from travel agents (Thomas Cook, SOTC, Cox & Kings) and OTAs (MakeMyTrip, Goibibo, Cleartrip) as separate accounts receivable. It raises monthly settlement invoices, records partial receipts, identifies overdue balances, and sends automated reminders to the travel agent finance desk. Bank credits from NEFT/RTGS transfers are matched to the relevant settlement invoice automatically.
Can FastFee send automated WhatsApp reminders to corporate clients?
Yes. FastFee sends automated WhatsApp reminders to the corporate client's finance team when invoices are raised, when payment is due, and at D+7, D+15, D+30 for overdue balances. Each reminder includes a UPI payment link or NEFT/RTGS bank details. The hotel finance team sees delivery receipts, payment status, and escalation history for each corporate account.
What is the SAC code for hotel services in India?
The SAC code for hotel accommodation services in India is 9963 (Accommodation Services), attracting 12% or 18% GST depending on declared tariff. Banquet and event services typically fall under 9963 as well. FastFee generates GST-compliant invoices with the correct SAC code and GSTIN for each corporate account, ready for the client's GST filing.
Automate Your Hotel Corporate AR
Works alongside your existing PMS. Setup in 30 minutes. No credit card required.
✓ No credit card ✓ Works with your PMS ✓ Cancel anytime