🏦 Free · no login · data stays in your browser

Fund Expense Tracker: Legal, Admin, Audit, Travel & DD Costs

Keep fund expenses clean for LPs and auditors. Log each legal, admin, audit, travel or diligence cost with vendor, deal and due date, record payments and see totals by category.

QUICK ANSWERFund expenses (legal, fund administration, audit, trustee, custodian, DD on specific deals) are usually charged to the fund up to a cap in the LPA, while the GP’s own overheads are covered by the management fee. Tag each expense by category and deal so you can report and test it against the cap.

Loading tool…

What the Fund Expense Tracker does

✅ Expenses by category and deal
✅ Fund vs management company split
✅ Paid and unpaid totals
✅ Overdue bills flagged
✅ CSV export for audit

How to use the Fund Expense Tracker

STEP 1
Add expenses
Add one at a time, paste a list from Excel or Google Sheets, or load the sample data first.
STEP 2
Record progress
Update amounts received and due dates; overdue rows are flagged.
STEP 3
Follow up
Overdue and due-this-week items are flagged. Tap WhatsApp to send a follow-up with the message filled in.
STEP 4
Export
Export CSV for your team or print the list.

Fund expenses vs management company expenses

LPs expect clear separation: deal-specific diligence and fund-level legal, audit and admin can be fund expenses within the LPA cap; office rent, salaries and general travel belong to the management company and are funded by the fee.

Tag broken-deal expenses separately; LPAs differ on whether they can be charged to the fund.

Frequently asked questions

What expenses can be charged to a VC fund?

Typically organisational costs (up to a cap), legal, fund administration, audit, tax, trustee and custodian fees, and deal-specific diligence, as defined in the LPA.

Are travel costs a fund expense?

Depends on the LPA. Deal-specific diligence travel is sometimes allowed; general travel is usually a management company cost.

Can I export expenses for my auditor?

Yes. Export CSV with categories, deals and payment status.

Is this tool free? Do I need to sign up?

Yes. It is completely free, needs no login and has no usage limit. FastFee builds payment collection software; these startup and investor tools are free resources for founders, angels and fund managers.

Is my data private?

Yes. Everything you type stays in your own browser on this device (local storage). Nothing is uploaded to FastFee. Export or print a copy if you need to keep it.

Use it together with

Fund Management Fee Calculator →Fees by year on committed or invested capital with step-downs and total fee load.LP Report Generator →Quarterly LP update with called, invested, NAV, TVPI/DPI, highlights and write-downs.

Extend your runway by getting paid faster

Automatic WhatsApp and SMS payment reminders before and after due dates
UPI, payment links and AutoPay with live paid status and auto receipts
Built for subscription, fee and installment businesses across India

Try FastFee free →Mobile OTP signup. No card required.

More free fund & syndicate management

VC Fund Return Simulator →Model fund economics: investable capital, gross proceeds, carry, net TVPI and IRR.Fund Management Fee Calculator →Fees by year on committed or invested capital with step-downs and total fee load.Carry Waterfall Calculator →European waterfall: return of capital, preferred return, GP catch-up and 80/20 split.Fund NAV Calculator →Holdings at fair value plus cash minus liabilities: NAV, NAV per unit, TVPI, DPI, RVPI.Syndicate Carry Calculator →Carry pool from an exit, platform cut, lead and co-lead split and investor net multiple.Syndicate Investment Allocation Calculator →Allocate an oversubscribed deal pro-rata, by equal cap or priority, with ticket rounding.Investor Commitment Tracker →Track syndicate commitments from soft-circle to funds received, with follow-ups.Capital Call Tracker →Track capital calls per LP: amount called, received, pending and overdue.LP Report Generator →Quarterly LP update with called, invested, NAV, TVPI/DPI, highlights and write-downs.

Other free startup & investor tool categories

📈 Valuation & Cap Table →Pre and post-money, share price, SAFE and convertible note conversion, cap table, dilution, ESOP pool, vesting and secondary sales.📝 Term Sheet, Legal & Compliance →Term sheet generator and comparator, liquidation preference, anti-dilution, co-founder risk, compliance checklists and governance trackers.💰 Investor Returns →Investor return, MOIC, portfolio IRR (XIRR), exit scenarios, follow-on and pro-rata decisions, and power-law portfolio maths.📊 Startup Metrics & Health →Runway, burn multiple, default alive, CAC/LTV, SaaS, marketplace, fintech, D2C, EdTech and consumer app metrics, benchmarks and revenue quality.🧭 Market Size & Competition →TAM SAM SOM with a sanity check, competitor positioning map, category saturation and a funding tracker for your space.🔍 Screening & Due Diligence →Deal screener and ranking, pitch deck review, thesis match, red flags, DD and data room checklists, founder checks and investment memos.🗂️ Portfolio Management →Portfolio dashboard with runway alerts, monthly MIS collection, investor update generator, follow-ups, value-add, hiring and exits.🤝 Deal Flow & Fundraising →Deal CRM with kanban pipeline, founder fundraising and round closing tracker, auto-tagger, duplicate detector and application form builder.🧾 Free business tools →GST invoices, payment reminders, UPI collection and cash flow tools.