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Board Meeting Tracker: Agenda, Minutes, Resolutions & Action Items

Keep your board work organised. Log each meeting or action item with agenda, resolution, owner and due date, move it from planned to done, and follow up on pending actions on WhatsApp.

QUICK ANSWERAn Indian private company must hold its first board meeting within 30 days of incorporation and at least four board meetings a year with no more than 120 days between two meetings (small companies and OPCs: one meeting in each half-year, at least 90 days apart). Minutes must be prepared and signed within 30 days.

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What the Board Meeting Tracker does

✅ Meetings, resolutions and action items
✅ Pipeline from planned to minutes signed
✅ Overdue action items flagged
✅ Board view for the whole picture
✅ WhatsApp follow-ups to owners

How to use the Board Meeting Tracker

STEP 1
Add board items
Add one at a time, paste a list from Excel or Google Sheets, or load the sample data first.
STEP 2
Move through stages
Stages: Planned → Notice sent → Held / in progress → Minutes signed → Done. Use the board view to drag the picture into focus.
STEP 3
Follow up
Overdue and due-this-week items are flagged. Tap WhatsApp to send a follow-up with the message filled in.
STEP 4
Export
Export CSV for your team or print the list.

Running a good startup board

Send the board pack (MIS, key metrics, decisions needed) at least a few days before the meeting; statutory notice is 7 days under the Companies Act. Keep the meeting for decisions and strategic discussion rather than reading numbers.

Track every action item with an owner and date, and open the next meeting by reviewing them. It builds trust with investor directors faster than any presentation.

Frequently asked questions

How many board meetings must a private company hold?

At least four a year with no more than 120 days between consecutive meetings. Small companies, OPCs and dormant companies need only one meeting in each half of the calendar year, at least 90 days apart.

What is a circular resolution?

A resolution passed by circulating the draft to all directors instead of meeting. It is valid for most matters except those the Act requires at a meeting, and must be noted at the next meeting.

When must minutes be signed?

Minutes must be prepared within 30 days of the meeting and signed by the chairperson within 30 days of the meeting (or at the next meeting, depending on the case).

Is this tool free? Do I need to sign up?

Yes. It is completely free, needs no login and has no usage limit. FastFee builds payment collection software; these startup and investor tools are free resources for founders, angels and fund managers.

Is my data private?

Yes. Everything you type stays in your own browser on this device (local storage). Nothing is uploaded to FastFee. Export or print a copy if you need to keep it.

Use it together with

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