Free PO Payment Tracker
For each purchase order, record the advance, payment on delivery and final settlement. See the balance on every PO and the stage it is in, from PO raised to fully paid.
QUICK ANSWERPO payment tracking ties every vendor payment to its purchase order. Balance = PO value − advances − later payments. Stages (PO raised → Advance paid → Goods received → Bill received → Paid) show where each order stands and stop paying more than the PO value.
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Want this synced, automatic and collecting payments?
- Same workflow in a free FastFee account, on every device and for your whole team
- Automatic WhatsApp reminders before and after due dates
- Payment links, UPI and AutoPay with auto receipts and live “paid” status
What you get free in the PO Payment Tracker
- ✅ PO value vs paid
- ✅ Advance and part payments
- ✅ Stage pipeline
- ✅ Vendor-wise totals
- ✅ CSV export
Free alternative to purchase software
| Tool | What it costs | What you get free here |
|---|---|---|
| FastFee PO Payment Tracker | ₹0, no limits | PO value vs paid · Advance and part payments · Stage pipeline |
| Procurement software | Monthly plans | PO payment tracking, free |
Prices are approximate starting prices seen on public pricing pages and app listings in 2026 and change often; check each provider for current plans. Product names belong to their owners. FastFee is not affiliated with them. Paid tools often include features this free tool does not, such as accounting, GST filing or multi-user sync.
How to use the PO Payment Tracker
- STEP 1Add your business detailsEnter your business name and UPI ID once. They are used in every reminder and receipt.
- STEP 2Add posAdd one at a time, paste a list from Excel or Google Sheets, or try the sample data first.
- STEP 3Track and updateRecord full or part payments; balance, status and ageing update instantly.
- STEP 4Remind and exportTap Remind to open WhatsApp with the message filled in. Export CSV or print anytime.
Frequently asked questions
Can I create the PO here?
Use the free purchase order maker to create and print the PO, then track its payments here.
Is this tool free? Do I need to sign up?
Yes, it is completely free with no login and no limit on entries. Signing up for a free FastFee account is optional and adds sync across devices, team access, automatic reminders and online payment collection.
Where is my data stored?
Only in your browser on this device (local storage). Nothing is uploaded to FastFee. Clearing browser data deletes it, so export a CSV or PDF backup regularly.
Need the full software?
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