🧾 100% free · no login · works on mobile

Free Purchase Order Maker (PO → GRN)

Raise purchase orders to vendors with quantities, agreed rates, GST, delivery date and payment terms. When the goods arrive, convert the PO into a goods receipt note to record what was actually received.

QUICK ANSWERA purchase order (PO) is the buyer’s written order to a vendor listing items, quantities, agreed prices, delivery date and payment terms. It becomes a contract when the vendor accepts. On delivery, the buyer prepares a goods receipt note (GRN) and matches PO, GRN and the vendor’s bill before paying (three-way match). This tool makes the PO and converts it into a GRN.

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Want this synced, automatic and collecting payments?

Same workflow in a free FastFee account, on every device and for your whole team
Automatic WhatsApp reminders before and after due dates
Payment links, UPI and AutoPay with auto receipts and live “paid” status

Start free with OTP signup →Mobile OTP verification. No card required.

What you get free in the Free Purchase Order Maker

✅ Unlimited POs with PO/25-26/001 numbering
✅ Vendor GSTIN and place of supply
✅ Delivery date and payment terms
✅ PO → GRN conversion
✅ Status: Sent / Accepted / Received / Closed
✅ PDF and WhatsApp to vendor

Free alternative to paid procurement modules

Tool	What it costs	What you get free here
FastFee Free Purchase Order Maker	₹0, no limits	Unlimited POs with PO/25-26/001 numbering · Vendor GSTIN and place of supply · Delivery date and payment terms
Refrens / Vyapar purchase modules	Bundled in paid plans	Unlimited PO + GRN, free
BUSY / Marg ERP	₹5,000+ licences	Only the PO workflow you need, free

Prices are approximate starting prices seen on public pricing pages and app listings in 2026 and change often; check each provider for current plans. Product names belong to their owners. FastFee is not affiliated with them. Paid tools often include features this free tool does not, such as accounting, GST filing or multi-user sync.

How to use the Free Purchase Order Maker

STEP 1
Add business details
Name, address, GSTIN, state and UPI ID are saved once and printed on every document.
STEP 2
Fill the purchase order
Pick a saved customer or type a new one, add items (saved items auto-fill rate and tax).
STEP 3
Preview and save
Check the preview, save it to your register and print or save as PDF.
STEP 4
Convert to the next step
Convert to GRN in one click, with no retyping.

Frequently asked questions

What should a purchase order contain?

Buyer and vendor details with GSTIN, PO number and date, item description, quantity, unit, agreed rate, taxes, delivery address and date, payment terms and authorised signature.

What is three-way matching?

Before paying a vendor, compare the PO (what you ordered), the GRN (what you received) and the vendor invoice (what you are billed). Pay only for quantities received at the PO rate.

Can I send the PO on WhatsApp?

Yes. Enter the vendor’s mobile number and tap WhatsApp to send a summary, or Print → Save as PDF and attach the file.

Is this tool free? Do I need to sign up?

Yes, it is completely free with no login and no limit on entries. Signing up for a free FastFee account is optional and adds sync across devices, team access, automatic reminders and online payment collection.

Where is my data stored?

Only in your browser on this device (local storage). Nothing is uploaded to FastFee. Clearing browser data deletes it, so export a CSV or PDF backup regularly.

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