Free Retainer Billing Manager
All retainer clients with monthly value and billing date. Total billed shows your monthly recurring revenue; renew each client after payment and remind late payers.
QUICK ANSWERA retainer is a fixed fee a client pays every month (or quarter) for ongoing services. Track each client’s retainer amount, billing cycle and next billing date; invoice on the date, renew after payment, and follow up on overdue retainers before starting next month’s work.
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Want this synced, automatic and collecting payments?
- Same workflow in a free FastFee account, on every device and for your whole team
- Automatic WhatsApp reminders before and after due dates
- Payment links, UPI and AutoPay with auto receipts and live “paid” status
What you get free in the Retainer Billing Manager
- ✅ Retainer value & cycle
- ✅ Account manager summary
- ✅ Renew with history
- ✅ Partial payments
- ✅ Reminders
Free alternative to agency billing tools
| Tool | What it costs | What you get free here |
|---|---|---|
| FastFee Retainer Billing Manager | ₹0, no limits | Retainer value & cycle · Account manager summary · Renew with history |
| Agency billing / PSA tools | Per-user pricing | Monthly retainer, invoice, renewal, dues, free |
Prices are approximate starting prices seen on public pricing pages and app listings in 2026 and change often; check each provider for current plans. Product names belong to their owners. FastFee is not affiliated with them. Paid tools often include features this free tool does not, such as accounting, GST filing or multi-user sync.
How to use the Retainer Billing Manager
- STEP 1Add your business detailsEnter your business name and UPI ID once. They are used in every reminder and receipt.
- STEP 2Add clientsAdd one at a time, paste a list from Excel or Google Sheets, or try the sample data first.
- STEP 3Track and updateRecord full or part payments; balance, status and ageing update instantly.
- STEP 4Remind and exportTap Remind to open WhatsApp with the message filled in. Export CSV or print anytime.
Frequently asked questions
Should retainers be billed in advance?
Most agencies bill at the start of the month for that month’s work, which reduces collection risk.
Is this tool free? Do I need to sign up?
Yes, it is completely free with no login and no limit on entries. Signing up for a free FastFee account is optional and adds sync across devices, team access, automatic reminders and online payment collection.
Where is my data stored?
Only in your browser on this device (local storage). Nothing is uploaded to FastFee. Clearing browser data deletes it, so export a CSV or PDF backup regularly.
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